Grant County Property Records
Grant County property records are filed and maintained by the County Clerk at the courthouse in Medford. The office records deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and other instruments affecting real estate throughout the county. Most Grant County land records are searchable online through OKCountyRecords.com, with indexed data going back to May 1993. Whether you need to trace ownership history, find a recorded lien, or pull a copy of a deed, the County Clerk and the online search portal are your two main starting points for Grant County property records.
Grant County Overview
Grant County Clerk and Property Records Office
The Grant County Clerk is the official keeper of all land records in the county. This office records documents that affect real estate and holds them in a permanent public index. The current County Clerk is Rachelle McCaleb. The office is at the Grant County Courthouse at 112 E. Guthrie, Suite 102, in Medford. Call ahead before you visit to confirm hours and copy costs, since those details can change.
Staff at the clerk's office can search the index by name or legal description and make copies on request. Certified copies carry the county seal and are needed for title work or legal proceedings. Uncertified copies cost less and work for most research tasks. The office handles everything from simple warranty deeds to oil and gas lease assignments and judgment lien filings.
| County Clerk | Rachelle McCaleb |
|---|---|
| Address | Grant County Courthouse, 112 E. Guthrie Ste 102, Medford, OK 73759 |
| Phone | (580) 395-2274 |
| cpratt@grant.okcounties.org | |
| Hours | Monday through Friday, 8:00 AM to 4:00 PM |
Note: Grant County was created at statehood in 1907 and named for President Ulysses S. Grant. Medford has served as the county seat since the county was established.
Search Grant County Property Records Online
Grant County land records are available online through OKCountyRecords.com. The platform has indexed data and scanned images going back to May 1993. New documents are added in real-time as the County Clerk records them. The database currently holds 784,170 images and 223,882 instruments for Grant County. You can search by party name using the "Last, First" format or by business name. Other search options include party type, instrument type, recorded date range, and legal description fields.
The search index is free to browse. You can look up results before deciding to print anything. Records available through the portal include deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and releases. A book list is also accessible for those doing detailed title research.
Visit the Grant County search page on OKCountyRecords.com to start searching by name or legal description. The portal is one of the most efficient ways to access Grant County property records without making a trip to Medford.
The OKCountyRecords search interface for Grant County shows indexed instruments from May 1993 to the present, searchable by name, instrument type, and legal description.
Types of Property Records in Grant County
The Grant County Clerk records a wide range of documents affecting real estate. Warranty deeds are the most common. They transfer ownership from one party to another with the seller's guarantee that title is clear. Quitclaim deeds transfer whatever interest the grantor holds, with no warranty attached. Both types go into the permanent county record whenever land changes hands.
Mortgages and deeds of trust create liens on real estate to secure loans. Once the debt is paid off, a release is recorded to clear the lien. Oil and gas leases are an active part of Grant County's record index. North-central Oklahoma has a long history of mineral activity, and these leases are public record once filed with the clerk. Mineral deeds transfer subsurface rights separately from surface ownership, which is a common arrangement in Oklahoma and an important piece of any full title search.
Tax liens from the state or federal government appear in the land index when they are recorded against a property owner. Judgment liens also attach to real estate when filed. Plat maps showing subdivision layouts are on file as well. For marriage, divorce, and probate records, contact the Grant County Court Clerk separately since those documents are not part of the land records system.
Note: Grant County online records date from May 1993. For instruments recorded before that date, contact the County Clerk's office directly to request an in-person search or copies.
Recording Fees for Grant County Property Records
Oklahoma sets recording fees by state law. Under Title 28 Section 32, updated effective November 1, 2024, the fee for the first page of any deed, mortgage, or other recorded instrument is $8.00. Each additional page of the same document costs $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that do not meet formatting requirements are recorded as non-conforming instruments at $25.00 for the first page and $10.00 for each page after that.
Senate Bill 57, also effective November 1, 2024, requires all documents to have a 2-inch top margin and 1-inch margins on all other sides. Documents outside those specs are still accepted but charged the non-conforming rate. Oklahoma also collects a documentary stamp tax of $0.75 per $500 of consideration under Title 68 Section 3201. On a $100,000 sale, that equals $150 in stamp tax paid at recording. Photographic copies of recorded documents cost $1.00 per page, and certified copies add another $1.00 per page.
Grant County maintains a fee schedule on file. Contact the clerk's office at (580) 395-2274 to confirm current rates before submitting documents. Tax payments related to Grant County properties are also handled through OKTaxRolls.com, which provides online access to county tax roll data.
Grant County Assessor and Property Valuation
The Grant County Assessor is Robin Herod. The assessor's office is at 112 E. Guthrie, Room 101 in Medford, which is in the same courthouse as the County Clerk. You can reach the assessor at (580) 395-2844 or by fax at (580) 395-2603. Email contact is available at countyassessor@grantok.org. The assessor values all real and personal property in the county for tax purposes and keeps records of parcel descriptions, ownership, and assessed values.
The County Treasurer is Penny Dowell. The treasurer's office is at 112 E. Guthrie, Room 105, Medford, and can be reached at (580) 395-2284. Tax payment records are separate from deed records, but tax liens for unpaid taxes do appear in the County Clerk's land index. For current tax status and payment history on a Grant County parcel, contact the treasurer or visit OKTaxRolls.com. That site provides online access to Oklahoma county tax rolls, including Grant County data. The email for the treasurer is pennyd@grantcountyok.org.
Electronic Filing in Grant County
Grant County accepts electronic recording through Simplifile. Title companies, lenders, and law firms can use this platform to submit documents directly to the County Clerk without mailing paper originals. The clerk reviews each submission, records it, and returns the stamped document digitally. Electronic recording can speed up turnaround time for title closings and reduces the need for physical delivery to the Medford courthouse.
Contact the County Clerk at (580) 395-2274 to confirm which electronic filing providers are currently accepted and to ask about any setup requirements for submitting through Simplifile.
Cities in Grant County
Grant County's county seat is Medford, where the courthouse and County Clerk's office are located. Other communities in the county include Pond Creek, Lamont, Deer Creek, and Wakita. All property records for land in Grant County are filed with the County Clerk in Medford, regardless of which community the property is near. None of the cities in Grant County meet the population threshold for a dedicated property records page on this site.
Nearby Counties
These counties share a border with Grant County. Each has its own County Clerk and property records system. If you need to check which county a property falls in, review the legal description or parcel map for the county name before searching.