Stephens County Property Records Search
Stephens County property records are filed and kept by the County Clerk at the courthouse in Duncan. The office records deeds, mortgages, oil and gas leases, mineral deeds, tax liens, plat maps, and releases for all land in the county. You can search Stephens County property records online through OKCountyRecords.com, which has indexed data from February 1996 and scanned images from January 1991. For assessor data and property valuations, the Stephens County Assessor maintains its own online portal at scaook.com. Between the County Clerk's records and the assessor's site, most searches for Stephens County property information can be done without a courthouse visit.
Stephens County Overview
Stephens County Clerk and Property Records
The Stephens County Clerk is Jenny Moore. The office is located in Room 203 at the Stephens County Courthouse, 101 S 11th St, Duncan, OK 73533. You can reach the clerk by phone at (580) 255-0977. Office hours are Monday through Friday, 8:30 AM to 4:30 PM. The clerk is the official keeper of all land records in the county and maintains the public index of every recorded instrument.
The clerk's office handles warranty deeds, quitclaim deeds, mortgages, releases, oil and gas leases, mineral deeds, tax liens, and plat maps. Staff can search the index by name or legal description and make copies at the counter. Certified copies carry the official county seal and are often required for title work, refinancing, and legal proceedings. Uncertified copies work fine for most research and cost less. It is worth calling ahead to confirm current copy fees before driving to the courthouse.
| County Clerk | Jenny Moore |
|---|---|
| Address | 101 S 11th St, Room 203, Duncan, OK 73533 |
| Phone | (580) 255-0977 |
| Hours | Monday through Friday, 8:30 AM to 4:30 PM |
Note: Stephens County was formed in 1907 at statehood from Chickasaw Nation and Comanche County lands in south-central Oklahoma.
Search Stephens County Property Records Online
Stephens County land records are available online through OKCountyRecords.com. The platform has indexed data from February 1996 and scanned document images going back to January 1991. New records are added in real-time as documents are filed with the County Clerk. You can search by party name using the "Last, First" format or by business name. Other filters include party type (grantor or grantee), instrument type, and recorded date range. Legal description searches are available using quarter, section, township, range, addition, block, and lot fields. A book list, plat maps, and a fee schedule are all accessible through the same portal.
The index search is free. Revenue from printed copies goes directly to support Stephens County operations. The portal is accessible around the clock and does not require an account to browse the index.
Visit the Stephens County search page on OKCountyRecords.com to start searching by name, legal description, or instrument type without going to the courthouse.
The OKCountyRecords interface for Stephens County covers recorded land instruments with images available from 1991 and index data from 1996, updated in real-time.
Types of Property Records in Stephens County
The Stephens County Clerk records all instruments affecting real property in the county. Warranty deeds are the most common type, transferring ownership with a guarantee of clear title. Quitclaim deeds convey the grantor's interest without a warranty. Both are recorded at the time of a sale. Mortgages and deeds of trust create liens on property when a lender finances a purchase. Releases discharge those liens when the loan is paid. These four document types make up most of the volume in any year's recording activity.
Oil and gas leases are a substantial part of the Stephens County record index. The county has an active oil production history and ongoing mineral development. Mineral deeds transfer subsurface rights separately from the surface, which is a common structure in Oklahoma. When mineral rights have been split from surface rights, both sets of records need to be examined to get a full picture of ownership. Tax liens for delinquent property taxes are filed with the County Clerk and appear in the land records index alongside deeds and mortgages.
Plat maps are part of the recorded documents system and are viewable through the online portal. The Stephens County Court Clerk maintains separate records including marriage, divorce, and probate documents.
Recording Fees for Stephens County Property Records
Recording fees in Oklahoma are governed by state law. Under Title 28 Section 32, effective November 1, 2024, the fee for the first page of any recorded instrument is $8.00 and each additional page costs $2.00. A records management and preservation fee of $10.00 applies per document. Instruments that do not meet the margin and size requirements set by Senate Bill 57 are charged as non-conforming at $25.00 for the first page and $10.00 per additional page.
SB57 requires all documents recorded on or after November 1, 2024, to have a 2-inch top margin and 1-inch margins on all other sides. Documents outside those specs are still recorded but at the non-conforming rate. A documentary stamp tax of $0.75 per $500 of consideration applies to deeds under Title 68 Section 3201 and is paid at the time of recording. For Stephens County specifically, a mortgage certification fee of $10.00 per mortgage became effective November 1, 2025. Copies cost $1.00 per page, and certified copies add another $1.00 per page.
Stephens County Assessor and Tax Information
The Stephens County Assessor is Dana Buchanan. The assessor's office is in Room 210 at the courthouse, 101 S 11th St, Duncan, OK 73533. You can reach the assessor at (580) 255-1542 or by fax at (580) 252-8584. The office email is dbuchanan@scaook.com, and the assessor maintains a dedicated website at scaook.com. Hours are Monday through Friday, 8:30 AM to 4:30 PM.
The assessor's website includes a visual inspection schedule by area, business personal property information, agricultural exemption applications, and a mortgage tax calculator. These tools make it possible to handle most assessor-related research online. The assessor maintains records separate from the County Clerk, including property valuations and assessment rolls for all real and personal property in Stephens County.
The County Treasurer is Debbie Burden. The treasurer's office is in Room 207 at the same courthouse and can be reached at (580) 255-0728, fax (580) 252-5950, or by email at treasurer@stephenscountyok.gov. The treasurer collects property taxes and handles tax payment records. Statewide tax roll data is also available through OKTaxRolls.com.
The OKTaxRolls page for Stephens County provides access to county tax roll data and can be used alongside the County Clerk's land records for a more complete property search.
Electronic Recording in Stephens County
Stephens County accepts electronic recording through approved e-filing vendors. Title companies, lenders, and law firms can submit documents through Simplifile, CSC eRecording, or ePN without mailing paper to the courthouse. The clerk reviews each electronic submission, records it, and returns the stamped document digitally. This speeds up the process for title closings and reduces mail time. Contact the clerk's office at (580) 255-0977 for current e-filing details and any requirements specific to Stephens County.
Cities in Stephens County
Stephens County's county seat is Duncan. Other communities in the county include Marlow, Rush Springs, Comanche, and Velma. All property records for land anywhere in Stephens County are on file with the County Clerk in Duncan, regardless of which community a property sits near. None of the cities in Stephens County meet the population threshold for a dedicated property records page on this site.
Nearby Counties
These counties share a border with Stephens County. Each has its own County Clerk and separate property records system. Check the legal description or a county map if you are not sure which county holds the records for a specific property.