Search Washington County Property Records
Washington County property records are on file with the County Clerk at the Washington County Courthouse in Bartlesville. The clerk records all instruments affecting land in the county, including deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and plat maps. Washington County has two primary ways to search land records online: the statewide OKCountyRecords portal, which has indexed data going back to January 1953, and the county's own public access map at washingtoncountyok.gov/public-access. Both tools are available to the public and give you different but complementary ways to search Washington County property records.
Washington County Overview
Washington County Clerk and Land Records Office
The Washington County Clerk is Annette Smith. The office is in Room 100 of the Washington County Courthouse at 400 S Johnstone, Bartlesville, OK 74003. For general inquiries, call (918) 337-2840. The land records desk has a direct line at (918) 337-2834. The purchasing department can be reached at (918) 337-2845. The fax number is (918) 337-2894. Office hours are Monday through Friday, 8:00 AM to 5:00 PM. The county clerk's website is at washingtoncountyok.gov/county-clerk.
The clerk's office is the official repository for all land records in Washington County. Every deed, mortgage, oil and gas lease, mineral deed, lien, and plat that gets recorded goes into the permanent county index. Staff maintain the index by grantor and grantee name and by legal description. You can come in during business hours to search the index and request copies. Certified copies include the county seal and are required for legal proceedings and some title transactions. Uncertified copies are cheaper and work for most research needs. Washington County charges a flat $0.25 per page for copies of all records, effective since April 8, 2015. That rate applies across the board, making Washington County one of the more affordable places in Oklahoma to pull copies.
The Washington County Clerk's page at washingtoncountyok.gov covers office contact details, services, and access to land records for all property in the county.
| County Clerk | Annette Smith |
|---|---|
| Address | Washington County Courthouse, 400 S Johnstone, Room 100, Bartlesville, OK 74003 |
| Phone (General) | (918) 337-2840 |
| Phone (Land Records) | (918) 337-2834 |
| Fax | (918) 337-2894 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
| Copy Fee | $0.25 per page (all records) |
Note: Washington County is the smallest county in Oklahoma by total area and was named for President George Washington when it was formed at statehood in 1907.
Search Washington County Property Records Online
Washington County land records are searchable online through OKCountyRecords.com. The platform has indexed data and scanned images going back to January 1953, making it one of the deeper historical datasets in the state. New documents are added in real-time as they are recorded. You can search by party name using "Last, First" format or by business name. Other search fields include party type (grantor or grantee), instrument type, recorded date range, and legal description elements like quarter, section, township, range, addition, block, and lot. A book list and plat maps are also available through the same platform.
The OKCountyRecords search portal for Washington County provides indexed land records and scanned images going back to January 1953, with real-time updates as new documents are recorded.
Washington County also provides its own interactive land parcel map through the county website. The public access portal at washingtoncountyok.gov/public-access is a map-based search tool that lets you click on parcels to pull up property information, tax data, and basic ownership details. This tool is different from the deed index on OKCountyRecords. It works well for finding a parcel on the map when you know the address, then pulling basic property facts before digging into the deed record history.
Washington County's interactive land parcel map at washingtoncountyok.gov/public-access lets you search for parcels by location and view ownership, tax data, and parcel boundaries for properties throughout the county.
Washington County's clerk website also offers a free document notification service provided by Kellpro, Inc. Sign up to get alerts when any document is recorded under your name or legal description. This can be useful for property owners who want to know when anything is filed against their land. Look for the signup link on the county clerk's page at washingtoncountyok.gov/county-clerk.
Types of Property Records in Washington County
Washington County land records cover a wide range of document types. Deeds are the most frequently recorded type and include warranty deeds, quitclaim deeds, and special warranty deeds. Each transfers real property ownership and creates a link in the chain of title. Mortgages and trust deeds secure lender interests in property and are recorded when a loan is taken out. Releases discharge those liens once the debt is paid. All of these form the foundation of the county's property record system, with data going back to 1953.
Oil and gas leases and mineral deeds make up a large share of the Washington County index. Northeastern Oklahoma has a long history of oil and gas production, and Bartlesville is well known in that industry. Mineral rights are frequently split from surface ownership and transferred separately. These leases and mineral deeds are public record once filed with the county clerk. Assignments transfer interest in leases from one party to another and are also recorded. Tax liens for unpaid property taxes show up in the same index when filed by the county or state. Federal and state liens are recorded here as well when issued against a property owner in the county.
Plat maps define subdivisions and lot boundaries in the county. These are recorded with the clerk and are part of the permanent index. The OKCountyRecords platform gives access to a book list and plat maps alongside the standard deed and lien records.
Recording Fees for Washington County Property Records
Oklahoma recording fees are governed by state law under Title 28 Section 32, updated effective November 1, 2024. The first page of any deed, mortgage, or recorded instrument costs $8.00 to file. Each additional page is $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that fail to meet formatting standards are charged as non-conforming instruments at $25.00 for the first page and $10.00 for each additional page. Senate Bill 57, also effective November 1, 2024, requires a 2-inch top margin and 1-inch margins on all other sides for all recorded documents. Documents that don't meet those margins still get recorded but pay the non-conforming rate.
Oklahoma's documentary stamp tax of $0.75 per $500 of consideration applies to real estate transfers under Title 68 Section 3201. On a $150,000 sale in Washington County, that comes to $225 in documentary stamp taxes paid at recording. Copy fees for Washington County records are $0.25 per page for all document types, a rate that has been in effect since April 8, 2015. Certified copies add a $1.00 certification fee on top of the per-page copy cost.
Washington County Assessor and Property Valuation
The Washington County Assessor is Steve Campbell. The assessor's office is at 400 S. Johnstone, Suite 300, Bartlesville, OK 74003, in the same courthouse building as the County Clerk. You can reach the assessor at (918) 337-2830. The assessor's website is at washingtoncountyok.gov/assessor. The assessor values all real and personal property in the county for tax purposes and maintains assessment rolls that list owners, parcel descriptions, and appraised values.
The assessor's records are separate from the deed and lien index maintained by the County Clerk. The assessor's data is more useful when you want to look up current ownership, assessed value, or tax information on a specific parcel. The interactive public access map at washingtoncountyok.gov/public-access pulls together parcel and tax data in a visual format. The County Treasurer handles property tax collection and can provide current tax status and payment history. Statewide tax roll data is also searchable through OKTaxRolls.com.
Electronic Filing in Washington County
Washington County accepts electronic recording through three providers: Simplifile, CSC eRecording, and ePN. Title companies, lenders, and law firms can use these platforms to submit documents directly to the County Clerk without mailing paper. The clerk reviews each electronic submission, records it, and returns the stamped document digitally. E-filing cuts down turnaround time significantly for real estate closings and makes it easier to handle high-volume recording work. Washington County's availability on all three major e-recording platforms gives filers more options for submitting documents in the format that works best for their workflow.
Cities in Washington County
The county seat of Washington County is Bartlesville. All property records for land anywhere in Washington County are filed with the County Clerk in Bartlesville. Bartlesville meets the population threshold for a dedicated property records page on this site.
Nearby Counties
These counties border Washington County. Each has its own County Clerk and separate property records system. If you are unsure which county a property falls in, check the legal description or a parcel map.