Rogers County Property Records

Rogers County property records are filed with the County Clerk at the courthouse in Claremore. The clerk records deeds, mortgages, oil and gas leases, mineral deeds, plat maps, and other land instruments for all property in the county. Unlike most Oklahoma counties, Rogers County does not use OKCountyRecords. The county runs its own independent records portal at rogersrecords.us, which is the primary way to search Rogers County property records online. The County Clerk's office at the Rogers County Courthouse is the official source for certified copies and in-person searches.

Rogers County Clerk and Property Records Office

The Rogers County Clerk is the official custodian of all land records in the county. The current County Clerk is Jeanne Heidlage. The office is at the Rogers County Courthouse, 200 S. Lynn Riggs Blvd, Claremore. Phone is (918) 923-4796. Hours are Monday through Friday, 8:00 AM to 5:00 PM. All recorded instruments affecting real estate in Rogers County are filed here and kept in a permanent public index.

Staff can search the index by name or legal description and pull copies while you wait. Certified copies carry the county seal and are required for title work, legal filings, and some loan transactions. Uncertified copies are cheaper and work for most research needs. If you plan to visit, call ahead to confirm copy fees and any office changes. For land records questions specifically, the Land Records Department contact is Rene Shanholtzer, reachable through the main office line.

The main courthouse phone is (918) 923-4400. For land records and deed filings specifically, call (918) 923-4796 and ask for the land records department.

The Rogers County official website includes a dedicated County Clerk page with updated contact information, forms, and instructions for submitting documents. You can view that page at rogerscounty.org before your visit.

The Rogers County Clerk's office page on rogerscounty.org lists contact details, hours, and services available for recorded land documents in the county.

Search Rogers County Property Records Online

Rogers County no longer participates in OKCountyRecords.com. The county built and now operates its own dedicated records portal. You can access Rogers County land records at rogersrecords.us. This portal is the primary online tool for searching deeds, mortgages, oil and gas leases, mineral deeds, plat maps, and other recorded instruments in the county. The index goes back to county formation and new documents are added as they are recorded.

Searches are available by party name using the grantor and grantee index, by instrument type, and by legal description. If you are searching for a specific parcel, you can enter the legal description including the quarter, section, township, and range. The portal also offers plat map access and a book list for those doing more detailed title research. Some historical records are on microfilm and may require an in-person visit. Public access terminals are also available at the courthouse if you prefer to search on-site.

The county also maintains a dedicated land records information page at rogerscounty.org/256/Search-Land-Records, which explains how to use the portal and who to contact with questions.

The Rogers County land records search page on rogerscounty.org provides guidance on using the independent records portal and contacting the land records department.

The rogersrecords.us portal is Rogers County's dedicated system for searching and viewing land records online, separate from the OKCountyRecords statewide platform.

Types of Property Records in Rogers County

The Rogers County Clerk indexes and stores a wide range of instruments affecting real estate. Warranty deeds are the most common type filed. They transfer ownership and carry the seller's guarantee that title is clear. Quitclaim deeds pass along whatever interest the grantor holds without any warranty. Both types go into the permanent index. Mortgages and deeds of trust are recorded to create liens on property when a loan is secured. Releases discharge those liens once the debt is paid off.

Oil and gas leases are a significant category of Rogers County property records. The county sits in an area with active mineral development, and all leases must be recorded to be effective against third parties. Mineral deeds transfer subsurface rights separately from the surface, which is common in Oklahoma. If you are doing a title search on a Rogers County parcel, checking for mineral deed separations is an important step. Tax liens filed by the state or federal government also appear in the land records index alongside private instruments.

Plat maps are another key part of the records system. They show subdivisions, lot and block layouts, and legal boundaries. Military discharge papers (DD-214 forms) are also filed with the County Clerk and are public record in Oklahoma. UCC filings, marriage licenses, and Commissioner meeting minutes round out the documents kept by this office.

Recording Fees for Rogers County Property Records

Oklahoma sets recording fees by state law. Under Title 28 Section 32, effective November 1, 2024, the fee to record the first page of any deed, mortgage, or other land instrument is $8.00. Each extra page of the same document costs $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that do not meet the margin requirements are charged the non-conforming rate of $25.00 for the first page and $10.00 for each page after that.

Senate Bill 57, also effective November 1, 2024, requires a 2-inch top margin and 1-inch margins on all other sides. Non-conforming documents are still accepted but cost more to record. Oklahoma also collects a documentary stamp tax under Title 68 Section 3201. The rate is $0.75 per $500 of stated consideration. On a $200,000 sale in Rogers County, the documentary stamp tax would be $300. Photographic copies cost $1.00 per page, and certified copies add $1.00 per page on top of that. Pay fees at the time of recording. The clerk's office does not accept partial payment.

Rogers County Assessor and Property Valuation

The Rogers County Assessor is Scott Marsh. The assessor's office is at 200 S. Lynn Riggs Blvd in Claremore, the same courthouse as the County Clerk. You can reach the assessor at (918) 923-4795. The assessor values all real and personal property in the county for tax purposes. Assessment rolls list owners, parcel descriptions, and valuations and are separate from the deed records held by the County Clerk. The assessor also offers a free property assessment search on the county website for owners who want to look up their current valuation.

The Rogers County Treasurer collects property taxes and handles tax payment records. Tax liens for unpaid property taxes are recorded with the County Clerk and show up in the land records index. If you are doing a full title search on a Rogers County property, check both the County Clerk's land records and the Treasurer's tax records to get a complete picture of any outstanding obligations. Statewide tax roll data is also available through OKTaxRolls.com for a broad search across counties.

Electronic Filing in Rogers County

Rogers County accepts electronic recording for land documents. Contact the Land Records Department at (918) 923-4796 for current e-filing options and approved providers. Title companies, law firms, and lenders that regularly record documents in Rogers County can inquire about setting up electronic submission. The clerk reviews each submission, records it, and returns the stamped document. E-filing reduces turnaround time and avoids the need to mail or deliver paper documents in person.

For those who submit documents by mail or in person, documents must meet formatting requirements under SB57, including the 2-inch top margin. Documents that do not meet specs are still accepted but are charged the non-conforming fee. Send documents to the Rogers County Courthouse at 200 S. Lynn Riggs Blvd, Claremore, OK 74017.

Cities in Rogers County

Claremore is the county seat of Rogers County and is where all land records are filed. The county includes Catoosa and Chelsea as well. Owasso, which sits partly in Rogers County, qualifies for its own property records page. All Rogers County land records are on file with the County Clerk in Claremore regardless of which city or community the property is located in.

• Owasso

Nearby Counties

These counties share borders with Rogers County. Each has its own County Clerk and separate property records system. If you are unsure which county a parcel falls in, check the legal description or use an online parcel map to confirm the county before searching.