Find Property Records in Bixby

Bixby property records are maintained by the Tulsa County Clerk, whose Real Estate Services Division handles all recorded land instruments for the city. Whether you need to pull a deed, check for liens on a parcel, or look up a mortgage, the Tulsa County Clerk's LOCCAT system and the Tulsa County Assessor's property search portal are your two main online tools. Bixby sits in the southern part of Tulsa County and has grown quickly over the past two decades, making its land records index increasingly active.

Where Bixby Property Records Are Held

All property records for land in Bixby are on file with Tulsa County. Oklahoma law places the duty of recording and indexing real estate instruments with the county clerk in each county. Because Bixby is in Tulsa County, every deed, mortgage, lien, oil and gas lease, and plat map tied to a Bixby address runs through the Tulsa County Clerk's Real Estate Services Division at 500 S. Denver Avenue in downtown Tulsa.

The city of Bixby does not hold its own land records. Property research for any parcel in the city starts and ends at the county level. This is true whether the property is residential, commercial, or agricultural. Bixby has a mix of all three, with typical residential lots ranging from 0.17 to 0.79 acres and agricultural parcels running 39 acres or more.

Tulsa County Clerk

The Tulsa County Clerk is Michael Willis. The Real Estate Services Division, which handles recorded land documents, is at 500 S. Denver Avenue, 2nd Floor, Tulsa, OK 74103. That division's phone number is (918) 596-5800. The main County Clerk office is at 218 W. 6th Street, 7th Floor, Tulsa, OK 74119. You can reach the main office at (918) 596-5801 or by email at mwillis@tulsacounty.org.

The Real Estate Services office is where you go to record documents or get copies of recorded instruments. Staff can search by name or document number and pull up the recorded image. Certified copies carry the county seal. Uncertified copies are $0.25 per page, and certified copies are $1.00 per page. Most title searches start here or through the online LOCCAT system described below.

Search Bixby Property Records Online

Tulsa County offers two main online tools for property records research. The first is the LOCCAT land records system at countyclerk.tulsacounty.org/Home/Land. This is the County Clerk's official document search portal. It lets you look up recorded instruments by name, document type, or recording date. You can view document images and get reference information for copies.

The second tool is the Tulsa County Assessor's property search at assessor.tulsacounty.org. That portal lets you search by owner name, address, or parcel number. Each result shows the owner name and mailing address, situs address, parcel ID, lot size, school district, legal description, property type, tax year data, building characteristics, and sales history with grantor and grantee names and document numbers. This is a good starting point when you need to identify a parcel before pulling the full recorded documents.

For Bixby specifically, school districts in the assessor records include JK-4A (Jenks School District) and BI-4A (Bixby School District), along with smaller designations for rural and edge-of-city parcels. Tax rates run roughly 122 to 138 mills depending on which district applies.

The City of Bixby also maintains a website at bixbyok.gov for general municipal information and city department contacts.

The City of Bixby's official website provides general city information and municipal contacts, while property records are maintained at the Tulsa County level through the LOCCAT and assessor portals.

Types of Property Records for Bixby

Warranty deeds and quitclaim deeds are the most common recorded instruments for Bixby real estate. Warranty deeds transfer ownership with a guarantee of clear title. Quitclaim deeds convey whatever interest the grantor holds, without any warranty. Both go into the Tulsa County land records index when property changes hands. Mortgages and deeds of trust create liens on property to secure loans, and releases discharge those liens once paid. All of these are permanent public records in the county system.

Bixby has a mix of residential, commercial, and agricultural properties. For agricultural parcels, the assessor records show lower values due to use classification. Sales history back several decades is available for most properties, showing grantor and grantee names, sale prices, deed types, and document reference numbers. The assessor also records detailed building characteristics for improved parcels, including year built, livable square footage, number of stories and baths, roof type, foundation type, exterior materials, and HVAC system.

Zoning data for Bixby properties is viewable through INCOG's zoning data layer, which is linked from the Tulsa County assessor's records. This shows residential, commercial, and agricultural designations by parcel. Plat maps for Bixby subdivisions are on file with the County Clerk and can be pulled through the LOCCAT system or in person at the Real Estate Services office.

Recording Fees for Bixby Property Documents

Oklahoma recording fees are set by state law under Title 28 Section 32, last updated effective November 1, 2024. The first page of any deed, mortgage, or other instrument costs $8.00 to record. Each additional page of the same document is $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that don't meet the margin requirements set by Senate Bill 57 are recorded as non-conforming at $25.00 for the first page and $10.00 for each additional page.

SB57 requires a 2-inch top margin and 1-inch margins on all other sides for any document recorded after November 1, 2024. The state also collects a documentary stamp tax of $0.75 per $500 of consideration under Title 68 Section 3201. On a $300,000 home sale in Bixby, that equals $450 in documentary stamps due at recording. Uncertified copies from the clerk are $0.25 per page. Certified copies are $1.00 per page.

Tulsa County Assessor and Property Tax

The Tulsa County Assessor's Office is at 500 S. Denver Avenue, 2nd Floor, Tulsa, OK 74103. The main phone is (918) 596-5100. The assessor's online search portal at assessor.tulsacounty.org/Property/Search gives free access to property data for every parcel in Bixby. Records show ownership, assessed values, fair cash value, taxable value (capped at 5% annual increase under Oklahoma law), and estimated taxes.

Oklahoma's assessment ratio for residential property is 11% of fair cash value. So a Bixby home valued at $350,000 has a gross assessed value of $38,500. The net assessed value drops further if exemptions apply. The homestead exemption is available to owner-occupants who file by March 15. Tax bills go out in November. The first half is due December 31, and the second half is due March 31. Parcels four or more years delinquent go to a tax resale in June each year.

Electronic Filing for Bixby Land Records

Tulsa County accepts electronic recording through Simplifile, CSC eRecording, and ePN. Title companies, mortgage lenders, and law firms working on Bixby closings can submit documents directly through these platforms. The county clerk reviews each submission, records it, and returns the stamped document electronically. This cuts turnaround time significantly compared to mailing paper originals.

Nearby Cities

These cities are close to Bixby and also in or near Tulsa County. Property records for each are held at the county level.