Find Property Records in Tulsa

Tulsa property records are held and indexed by the Tulsa County Clerk, not the City of Tulsa. The Tulsa County Clerk's Real Estate Services Division maintains the official land records for all parcels within Tulsa city limits. You can search Tulsa property records online through the county's LOCCAT system or through the Tulsa County Assessor's parcel search portal. This page explains both systems and provides contact details for the offices that handle Tulsa real estate records.

Where Tulsa Property Records Are Held

Property deed records for Tulsa are not kept at City Hall. The City of Tulsa Clerk's Office, headed by Christina Chappell at 175 East 2nd Street, Suite 260, handles city council records, ordinances, and municipal documents. Actual land records, meaning deeds, mortgages, oil and gas leases, judgment liens, and plat maps, are filed with and maintained by the Tulsa County Clerk.

This is how property records work throughout Oklahoma. The county clerk is the official register of deeds for all land within the county. It doesn't matter whether the property is inside Tulsa city limits, in a suburb, or out in a rural area. All deeds recorded in Tulsa County go through the same county clerk's office. The city has no role in that recording process. When you buy or sell property in Tulsa, the deed is delivered to the Tulsa County Clerk for recording, not to the city.

The Tulsa County Clerk's Real Estate Services Division is the specific division within the county clerk's office that handles land recording. They maintain the official index of recorded instruments and can search records by name or legal description. The county assessor is a separate but related office that handles property valuation and parcel mapping.

Tulsa County Clerk

The Tulsa County Clerk is Michael Willis. The main county headquarters is at 218 W. 6th St., 7th Floor, Tulsa, OK 74119. The Real Estate Services Division, which handles land recording directly, is at 500 S. Denver Ave., 2nd Floor, Tulsa, OK 74103. Call (918) 596-5800 for real estate services, or (918) 596-5801 to reach Clerk Michael Willis directly. You can also email mwillis@tulsacounty.org. Staff record incoming instruments, maintain the deed index, and can provide certified and uncertified copies of recorded documents. Certified copies cost $1.00 per page. Uncertified copies are $0.25 per page.

Search Tulsa Property Records Online

Tulsa County uses a system called LOCCAT for online land records access. The portal is at countyclerk.tulsacounty.org/Home/Land. Through LOCCAT you can search the deed index by grantor name, grantee name, instrument type, and date range. This is the county clerk's official system for recorded documents. It covers deeds, mortgages, liens, releases, easements, and other instruments affecting real estate in Tulsa County. The system gives you access to scanned images of filed documents as well as the searchable index.

The Tulsa County Assessor has a separate property search portal at assessor.tulsacounty.org. The direct property search link is assessor.tulsacounty.org/Property/Search. This system shows ownership data, market values, assessed values, legal descriptions, improvement data, and sales history. The assessor is at 500 S. Denver Ave., 2nd Floor, Tulsa, OK 74103, phone (918) 596-5100. The assessor's parcel data also includes zoning information viewable through INCOG, which is the Tulsa area planning organization.

The City of Tulsa also operates an Open Tulsa data portal, a map gallery, and the TGOV Online service. These are city-run systems and are useful for building permits, code enforcement, and municipal records. They are not the source for deed records. For zoning verification letters, contact Tulsa Planning at planning@cityoftulsa.org or by mail to 175 E. 2nd St., Suite 480. Include the Tulsa County parcel number and legal description when requesting a zoning letter.

The City of Tulsa's official website serves as the public-facing portal for all city services and provides links to the open data portal, permit center, and department contacts. It is a starting point for city-managed records and permit research.

The City of Tulsa's website at cityoftulsa.org links to the permit center, open data portal, and TGOV Online services. For deed records, use the Tulsa County Clerk's LOCCAT system instead.

Types of Property Records in Tulsa

The Tulsa County Clerk's deed index covers all major categories of real estate instruments filed in the county. Warranty deeds are the standard instrument for property sales. They transfer title with the seller's guarantee that the title is clear and the seller has the right to convey. Quitclaim deeds are used when the grantor transfers only what interest they hold, without any guarantee of clean title. Both types are part of the permanent recorded index.

Mortgages and deeds of trust create security interests in Tulsa real estate to back home loans and commercial financing. When a loan is paid off, a release or satisfaction is recorded to clear the lien from the index. Oil and gas leases are also recorded documents in Tulsa County. Mineral rights can be separated from surface ownership, and both types of transactions show up in the land records index. Judgment liens are recorded when a court judgment attaches to a debtor's property in the county. Tax liens appear when property taxes go delinquent.

Plat maps for Tulsa subdivisions are filed with the county clerk as part of the land records system. These maps show lot dimensions, easements, and subdivision boundaries and are part of the title research process for any new home or development project. The assessor's records add another layer, including building characteristics like year built, square footage, number of stories, and roof type, which come up in the property search results.

Recording Fees for Tulsa Property Records

Oklahoma state law sets recording fees for all 77 counties. Under Title 28 Section 32, as updated effective November 1, 2024, the first page of any recorded instrument costs $8.00. Each additional page of the same document is $2.00. A $10.00 records management and preservation fee is charged per instrument. Documents that fail to meet formatting standards are classified as non-conforming and cost $25.00 for the first page and $10.00 per additional page.

Senate Bill 57, which also took effect November 1, 2024, requires a 2-inch top margin and 1-inch margins on the remaining sides of any document submitted for recording. Documents outside those dimensions are still accepted and recorded, but the non-conforming fee schedule applies. Oklahoma's documentary stamp tax is $0.75 per $500 of consideration under Title 68 Section 3201. On a $350,000 Tulsa home sale, that equals $525 in stamp taxes due at recording. Copies of recorded documents are $1.00 per page. Certified copies carry an additional $1.00 per page certification charge.

Tulsa County Assessor and Property Tax Data

The Tulsa County Assessor's office is at 500 S. Denver Ave., 2nd Floor, Tulsa, OK 74103. Call (918) 596-5100 for the main line. The assessor maintains property records and valuation data for all parcels in Tulsa County, including those inside Tulsa city limits. The parcel search at assessor.tulsacounty.org/Property/Search shows current ownership, situs address, parcel ID, land area, school district, legal description, zoning classification through INCOG, fair cash (market) value, assessed value, improvement value, land value, and estimated taxes.

Sales history is also accessible through the assessor's system. You can see prior transactions for a parcel, including dates, grantor and grantee names, sale prices, deed types, and document reference numbers. This is useful for comparable sales research and ownership chain review. The assessment ratio in Tulsa County is 11% for residential properties. The county also caps taxable value increases at 5% per year under Oklahoma law. For tax roll data across multiple counties or historical tax records, check OKTaxRolls.com as a supplemental resource.

Electronic Filing in Tulsa County

Tulsa County accepts electronic recording through approved e-recording providers including Simplifile, CSC eRecording, and ePN. These platforms let title companies, lenders, and law firms submit documents to the county clerk without mailing paper. The clerk reviews each submission, records the instrument, and returns the digitally stamped document. E-recording speeds up turnaround time on closings, which is helpful in an active market like Tulsa. Contact the Real Estate Services Division at (918) 596-5800 for details on getting set up with electronic filing.

Nearby Cities

These cities are in Tulsa County or nearby and share the same county clerk system for property records. Each city page covers local access and courthouse details.