Find Property Records in Adair County
Adair County property records are on file with the County Clerk at the courthouse in Stilwell. The office records and stores deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and plat maps for all land in the county. Most Adair County land records are searchable online through OKCountyRecords.com, which covers the county with indexed documents going back to January 1989. Whether you need to look up ownership history on a parcel, find a recorded lien, or pull a copy of a deed, the County Clerk's office and the online search portal are your two main starting points for Adair County property records.
Adair County Overview
Adair County Clerk and Property Records Office
The Adair County Clerk is the official custodian of all land records in the county. This office records instruments affecting real estate and keeps them in a permanent public index. The current County Clerk is Timothy Jon Fishinghawk. The office is at the Adair County Courthouse on West Division Street in Stilwell. Call ahead before visiting to confirm current hours and copy fees, since these can change.
The clerk's office handles all recorded instruments, from simple warranty deeds to complex oil and gas lease assignments. Staff can search by name or legal description and make copies while you wait. Certified copies carry the county seal and are often needed for title work or legal proceedings. Uncertified copies cost less and work fine for most research purposes.
| County Clerk | Timothy Jon Fishinghawk |
|---|---|
| Address | 220 West Division Street, Stilwell, OK 74960 (Mailing: P.O. Box 169, Stilwell, OK 74960) |
| Phone | (918) 696-7198 |
| Fax | (918) 696-2011 |
| adaircountyclerk@windstream.net | |
| Hours | Monday through Friday, 8:00 AM to 4:30 PM |
Note: Adair County was created July 16, 1907, from Cherokee lands and is named after the Adair family of the Cherokee tribe.
Search Adair County Property Records Online
Adair County land records are available online through OKCountyRecords.com. The platform has indexed data and scanned images going back to January 1989. New documents are added in real-time as they are recorded. You can search by party name using the "Last, First" format or by business name. Other search options include party type (grantor or grantee), instrument type, recorded date range, and legal description fields like quarter, section, township, range, addition, block, and lot. A book list and plat maps are also accessible through the same portal.
The search tool covers most major document types filed in Adair County. You can look up deeds, mortgages, oil and gas leases, mineral deeds, tax liens, releases, quit claim deeds, and judgment liens. All revenue from printing copies through the platform goes directly to support Adair County operations.
The Adair County search page on OKCountyRecords.com gives free access to the index, so you can search and view results before deciding to print anything.
The OKCountyRecords search interface for Adair County allows searches by name, legal description, and instrument type with records available from 1989 to present.
Types of Property Records in Adair County
Land records filed with the Adair County Clerk cover a wide range of transactions. Warranty deeds are the most common type. They transfer ownership and come with the seller's guarantee of clear title. Quitclaim deeds transfer whatever interest the grantor holds, with no warranty. Both types are recorded when property changes hands. Mortgages and deeds of trust create liens on property to secure loans. Releases discharge those liens once the debt is paid. All of these documents go into the permanent county record.
Oil and gas leases are a significant part of the Adair County record index. Eastern Oklahoma has active mineral development, and these leases are public record once filed. Mineral deeds transfer subsurface rights separately from surface land. This split ownership arrangement is common in Oklahoma and makes mineral deed searches an important part of title work. Tax liens appear in the index when property taxes go unpaid. Federal and state liens show up when taxes or judgments are recorded against a property owner.
Plat maps and military discharge papers (DD-214 forms) are also part of the Adair County records system. The Court Clerk maintains separate records including marriage, divorce, and probate documents from 1907. The County Assessor holds land records and property valuation data.
Note: The Adair County Court Clerk can be reached at (918) 696-7633 for marriage, divorce, and probate records, which are separate from land records at the County Clerk's office.
Recording Fees for Adair County Property Records
Recording fees in Oklahoma are set by state law. Under Title 28 Section 32, updated effective November 1, 2024, the fee for the first page of any deed, mortgage, or other recorded instrument is $8.00. Each additional page of the same document costs $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that do not meet formatting requirements are charged as non-conforming instruments at $25.00 for the first page and $10.00 for each additional page.
Senate Bill 57, also effective November 1, 2024, requires all documents to have a 2-inch top margin and 1-inch margins on all other sides. Documents outside those specs are still recorded but charged the non-conforming rate. Oklahoma also collects a documentary stamp tax of $0.75 per $500 of consideration under Title 68 Section 3201. On a $150,000 sale, that equals $225 in documentary stamp taxes paid at the time of recording. Photographic copies of recorded documents cost $1.00 per page, and certified copies add another $1.00 per page.
Adair County Assessor and Property Valuation
The Adair County Assessor is Teresa Sims. The assessor's office is at 220 West Division Street in Stilwell, the same courthouse building as the County Clerk. You can reach the assessor at (918) 696-2012. The assessor maintains separate records from the County Clerk. The assessor values all real and personal property in the county for tax purposes and keeps assessment rolls listing owners, parcel descriptions, and valuations.
The County Treasurer collects property taxes and maintains tax payment records. The treasurer is Janice Brewer and can be reached at (918) 696-7551. Tax rolls are separate from deed records but are an important part of a full property search. Tax liens for unpaid property taxes are recorded with the County Clerk and show up in the land records index. For property tax history and current tax status, contact the treasurer's office. Statewide tax roll data is also available through OKTaxRolls.com.
Electronic Filing in Adair County
Adair County accepts electronic recording through three providers: Simplifile, CSC eRecording, and ePN. Title companies, lenders, and law firms can use these platforms to submit documents directly to the County Clerk without mailing paper. The clerk reviews each submission, records it, and returns the stamped document digitally. Electronic filing speeds up the recording process and reduces turnaround time for title closings.
Cities in Adair County
Adair County's county seat is Stilwell. Other communities in the county include Westville, Watts, and Baron. All property records for land anywhere in Adair County are on file with the County Clerk in Stilwell, regardless of which community the property sits near. None of the cities in Adair County meet the population threshold for a dedicated property records page on this site.
Nearby Counties
These counties border Adair County. Each has its own County Clerk and property records system. If you are unsure which county a property is in, check the legal description or parcel map for the county name.