Delaware County Property Records

Delaware County property records are on file with the County Clerk at the courthouse in Jay. The clerk records and indexes deeds, mortgages, oil and gas leases, mineral deeds, tax liens, plat maps, and other instruments affecting real estate in the county. Delaware County has one of the largest online record sets in Oklahoma, with over 1.78 million scanned images and more than 673,000 instruments indexed through OKCountyRecords.com. Records go back to January 1957 and update in real-time as new documents are filed.

Delaware County Clerk and Property Records Office

The Delaware County Clerk is the official custodian of all land records in the county. This office records instruments affecting real estate and keeps them in a permanent public index. The current County Clerk is Barbara Barnes. The office is at the Delaware County Courthouse, 327 South 5th Street in Jay. The mailing address is P.O. Box 569, Jay, OK 74346. Hours run Monday through Friday, 8:00 AM to 4:30 PM. The main phone number is (918) 253-4520.

The clerk's staff can search the index by name or legal description and make copies on request. They handle all recorded instruments, from routine deed transfers to complex oil and gas lease assignments. Certified copies carry the county seal and are needed for title work and legal proceedings. Standard uncertified copies cost less and are fine for most research. Revenue from copies made through the OKCountyRecords portal goes directly to support Delaware County operations.

Search Delaware County Property Records Online

Delaware County land records are available online through OKCountyRecords.com. The database is one of the largest county record sets in Oklahoma, with over 1,780,467 scanned images and 673,081 indexed instruments. Records go back to January 1957 for both indexed data and scanned images. New documents are added in real-time as they are recorded. You can search by party name in "Last, First" format or by business name. Search options also include party type (grantor or grantee), instrument type, and recorded date range. Legal description fields include quarter, section, township, range, addition, block, and lot. A book list and plat maps round out the available search tools.

The platform covers all major document types filed in Delaware County. Warranty deeds, quitclaim deeds, mortgages, oil and gas leases, mineral deeds, releases, tax liens, judgments, and plat maps are all indexed. The index is free to browse. Printing copies through the portal costs the standard per-page fee.

Access the Delaware County search on OKCountyRecords.com to start your search now. Free index access lets you view results before deciding to print.

The OKCountyRecords search interface for Delaware County provides access to over 1.78 million scanned images covering records from January 1957 to present, with real-time updates.

Types of Property Records Filed in Delaware County

Delaware County's land records index holds a wide range of recorded instruments. Warranty deeds are the most common type. They transfer real estate ownership and come with the seller's guarantee of clear title. Quitclaim deeds transfer whatever interest the grantor holds, with no warranty. Both types go into the permanent county record every time property changes hands. Mortgages and deeds of trust create liens against property to secure loans. Once a loan is repaid, a release is recorded to remove the lien from the title chain.

Oil and gas leases are part of the Delaware County record system. The county has mineral development activity, and these leases are public record from the date of filing. Mineral deeds transfer subsurface rights separately from surface ownership, a common arrangement in Oklahoma. Tax liens appear in the index when property taxes fall delinquent. Federal tax liens and state-issued liens may also be recorded against property owners. Judgment liens from court actions show up in the land records index as well.

Plat maps are also filed with the County Clerk and are accessible through the OKCountyRecords portal. Military discharge papers (DD-214 forms) are on file at the clerk's office. Marriage, divorce, and probate records are held by the Delaware County Court Clerk separately.

Delaware County Recording Fees

Oklahoma sets recording fees by state law. Under Title 28 Section 32, effective November 1, 2024, the fee for the first page of any deed, mortgage, or recorded instrument is $8.00. Each additional page of the same document costs $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that do not meet margin requirements are recorded as non-conforming at $25.00 for the first page and $10.00 per additional page.

Senate Bill 57, also effective November 1, 2024, requires a 2-inch top margin and 1-inch margins on all other sides. Documents outside those specs are still accepted but at the higher non-conforming rate. Oklahoma's documentary stamp tax under Title 68 Section 3201 is $0.75 per $500 of consideration. On a $200,000 sale, that equals $300 in stamp taxes due at the time of recording. Plain copies of recorded documents are $1.00 per page. Certified copies add another $1.00 per page.

Delaware County Assessor and Property Taxes

The Delaware County Assessor is Larena Ellis Cook. The assessor's office is at 327 S 5th St, Jay, OK 74346, inside the same courthouse building as the County Clerk. Phone is (918) 253-4523. Fax is (918) 253-8933. Email is lelliscook@myassessor.org. Office hours run Monday through Friday, 8:00 AM to 4:30 PM. The assessor values all real and personal property in the county for tax purposes and maintains assessment rolls with owner names, parcel descriptions, and assessed values. These records are separate from the deed index at the County Clerk but are a useful source for confirming ownership and parcel details.

The County Treasurer handles property tax collection and keeps payment records. Tax liens for delinquent property taxes are recorded with the County Clerk and show up in the land records index. For current tax status, payment history, or information about redemption of delinquent taxes, contact the Delaware County Treasurer. Statewide property tax roll data is also accessible through OKTaxRolls.com.

Electronic Filing in Delaware County

Delaware County accepts electronic recording through Simplifile. Title companies, lenders, and law firms can submit documents directly to the County Clerk without mailing paper to Jay. The clerk reviews each submission, records it, and returns the stamped document digitally. Electronic filing shortens turnaround times and is useful for professionals who handle a high volume of closings in the county. Contact the Delaware County Clerk at (918) 253-4520 or at delcoclerk@grand.net to confirm current provider options and submission instructions.

Cities in Delaware County

Delaware County's county seat is Jay. Other communities in the county include Grove, Colcord, Kansas, and Eucha. All Delaware County property records are on file with the County Clerk in Jay, regardless of which part of the county the land is located in. None of the cities in Delaware County meet the population threshold for a dedicated property records page on this site.

Nearby Counties

These counties border Delaware County. Each has its own County Clerk and land records system. If you need to confirm which county a property falls in, check the legal description or a county parcel map.