Harmon County Property Records

Harmon County property records are maintained by the County Clerk at the courthouse in Hollis. The clerk's office records deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and other instruments that affect real estate in the county. Online access to Harmon County land records is available through OKCountyRecords.com, with one of the most complete historical databases in Oklahoma, going back to January 1900. If you need to look up ownership history, search for liens, or pull a copy of a recorded document, the County Clerk's office and the online portal are your two main access points for Harmon County property records.

Harmon County Clerk and Property Records Office

The Harmon County Clerk is the official keeper of all land records in the county. The current clerk is Kara Gollihare. The office is at the Harmon County Courthouse, 114 W. Hollis, Hollis, OK 73550. Regular hours are Monday through Friday, 8:00 AM to 4:00 PM. Contact the office at (580) 688-3658 or by email at harmoncoclerk@pldi.net before visiting to confirm current hours and copy fees.

The clerk's office records all instruments that affect real estate in Harmon County. Staff can search the index by name or legal description and provide copies on request. Certified copies carry the county seal and are often required for title work or legal proceedings. Uncertified copies are less expensive and work fine for most research. The office handles everything from basic warranty deeds to complex oil and gas lease assignments and tax lien recordings. With records going back to 1900, Harmon County has one of the more complete land record archives among Oklahoma's smaller counties.

Search Harmon County Property Records Online

Harmon County land records are available online through OKCountyRecords.com. Indexed data goes back to January 1900, and scanned images are available from January 1901. The database holds 265,293 images and 157,289 instruments for Harmon County, which is a substantial archive for a county this size. New documents are added in real-time as they are recorded with the clerk. The search index is free to browse.

Search options include name lookup using the "Last, First" format or business name, party type, instrument type, and recorded date range. Legal description fields cover quarter, section, township, range, addition, block, and lot. These fields let you search by parcel location when you do not have an owner name. A book list is also available for those doing detailed historical title research.

Visit the Harmon County search page on OKCountyRecords.com to look up deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and releases. The reach of this database back to 1900 makes it especially useful for mineral and chain-of-title searches in the county.

The OKCountyRecords search interface for Harmon County provides access to indexed instruments from January 1900 and scanned images from January 1901, making it one of the most historically complete county record databases in Oklahoma.

Types of Property Records in Harmon County

The Harmon County Clerk records a full range of documents affecting real estate. Warranty deeds are the most common. They transfer ownership and include the seller's guarantee that title is clear. Quitclaim deeds pass along whatever interest the grantor holds, without a warranty. Both types are recorded whenever property changes hands.

Mortgages and deeds of trust create liens to secure loans. Releases are recorded once the debt is paid to clear the lien. Oil and gas leases are a meaningful part of the Harmon County index. Southwest Oklahoma has active mineral development, and these leases become public record once filed. Mineral deeds transfer subsurface rights separate from surface ownership, which is a common structure in Oklahoma. That split ownership makes mineral deed searches a key part of any full title examination in Harmon County.

Tax liens from county, state, or federal authorities appear in the index when recorded against a property owner. Judgment liens attach to real estate when filed. Because Harmon County's records go back to 1900, the index covers more than a century of land transactions, which is valuable for chain-of-title work. For court records including marriage, divorce, and probate, contact the Harmon County Court Clerk separately.

Recording Fees for Harmon County Property Records

Oklahoma recording fees are governed by state law. Under Title 28 Section 32, updated effective November 1, 2024, the fee for the first page of any deed, mortgage, or other recorded instrument is $8.00. Each additional page of the same document costs $2.00. A records management and preservation fee of $10.00 applies per instrument. Documents that do not meet formatting requirements are recorded as non-conforming at $25.00 for the first page and $10.00 for each additional page.

Senate Bill 57, also effective November 1, 2024, requires all documents to have a 2-inch top margin and 1-inch margins on all other sides. Documents that fall outside those specs are still accepted but charged the higher non-conforming rate. Oklahoma also collects a documentary stamp tax of $0.75 per $500 of consideration under Title 68 Section 3201. On a $100,000 sale, the stamp tax comes to $150, paid at recording. Photographic copies of recorded documents are $1.00 per page, and certified copies cost an additional $1.00 per page. Contact the clerk at (580) 688-3658 to confirm current fee schedules before submitting documents.

Harmon County Assessor and Property Valuation

The Harmon County Assessor is Kendra Tillman. The assessor's office is at 114 W. Hollis, Hollis, OK 73550, which is in the same courthouse building as the County Clerk. Phone is (580) 688-2529, fax is (580) 688-9784, and email is harmonassessor@pldi.net. The assessor values all real and personal property in the county for tax purposes. Records include parcel descriptions, ownership data, and assessed valuations, which are maintained separately from the deed and lien records at the County Clerk's office.

The County Treasurer is Donna Altom. The treasurer collects property taxes and maintains tax payment records. The office is at 114 W Hollis St, Hollis, OK 73550. Phone is (580) 688-3566 and email is harmontreas@pldi.net. Tax liens for unpaid property taxes are recorded with the County Clerk and appear in the land index. For current tax status on a Harmon County property, contact the treasurer's office directly or search tax roll data through OKTaxRolls.com.

Electronic Filing in Harmon County

Harmon County does not currently list electronic recording providers through OKCountyRecords.com. Documents for recording must be submitted to the County Clerk's office in Hollis. Contact the clerk at (580) 688-3658 or harmoncoclerk@pldi.net to ask about the current process for submitting documents by mail or in person. For closings that need quick turnaround, confirm acceptable submission methods before your recording deadline.

Cities in Harmon County

Harmon County's county seat is Hollis, where the courthouse and County Clerk's office are located. Hollis is the largest community in the county. Other small communities include Gould and Vinson. All property records for land anywhere in Harmon County are filed with the County Clerk in Hollis. None of the cities in Harmon County meet the population threshold for a dedicated property records page on this site.

Nearby Counties

These counties share a border with Harmon County. Each has its own County Clerk and property records system. Check the legal description or parcel map if you are not sure which county a property is located in before you start searching.