Pittsburg County Property Records

Pittsburg County property records are on file with the County Clerk at the courthouse in McAlester. The office records deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and plat maps for all land in the county. Land records go back to 1890, with indexed data available from May 1989 and scanned images from January 1993 through OKCountyRecords.com. The County Clerk and the online portal are your two main resources for finding and pulling Pittsburg County property records.

Pittsburg County Clerk and Property Records Office

The Pittsburg County Clerk is the official custodian of all land records in the county. This office records instruments affecting real estate and keeps them in a permanent public index going back to 1890. Every deed, mortgage, lien, oil and gas lease, and plat filed in Pittsburg County goes through this office. The current County Clerk is Hope Trammell. The office is at 115 East Carl Albert Parkway in McAlester, inside the Pittsburg County Courthouse. Mail goes to P.O. Box 3304, McAlester, OK 74502. Office hours run Monday through Friday from 8:00 AM to 5:00 PM.

Clerk staff can search the index by name or legal description and make copies on request. Certified copies carry the county seal and are used for title work, legal filings, and real estate transactions. Uncertified copies cost less and are fine for general research. The Pittsburg County Clerk's index is the authoritative record of every instrument that affects real property in the county. You can also call or email before visiting to confirm current copy fees or ask about specific record types.

The official Pittsburg County website has general county government information and links to county offices. It is a good starting point if you need contact details for multiple departments at once.

The official Pittsburg County website lists contact information for all county offices, including the County Clerk, Assessor, Treasurer, and Court Clerk, all of which play a role in the county's property records system.

Search Pittsburg County Property Records Online

Pittsburg County land records are available online through OKCountyRecords.com. The platform has indexed data from May 1989 and scanned document images from January 1993. New records are added in real time as the County Clerk processes each filing. You can search by party name using last name, first name format, or by business or entity name. Other search options include party type (grantor or grantee), instrument type, recorded date range, and legal description fields such as quarter, section, township, range, addition, block, and lot. A book list, plat maps, and a fees schedule are also accessible through the same portal.

The index search at OKCountyRecords is free. You only pay when you print copies. Revenue from printing goes directly to Pittsburg County operations. The platform also offers a free document notification service that alerts you when a new instrument is recorded under a name you are watching. That is useful for property owners who want to know if something is filed against their land.

Head to the Pittsburg County property records search page to find deeds, mortgages, oil and gas leases, mineral deeds, tax liens, releases, quitclaim deeds, and judgment liens.

The OKCountyRecords search interface for Pittsburg County provides indexed data from 1989 and scanned images from 1993, with real-time updates as new documents are recorded with the County Clerk in McAlester.

Types of Property Records in Pittsburg County

Warranty deeds are the most common instrument recorded with the Pittsburg County Clerk. They transfer ownership and include the seller's guarantee of clear title. Quitclaim deeds pass along whatever interest the grantor holds, with no warranty. Both types are filed whenever real estate changes hands in the county. Mortgages and deeds of trust create liens against property to secure financing. Releases of mortgage or deed of trust are recorded when loans are paid off. All of these instruments go into the permanent county land record and appear in the searchable online index.

Oil and gas leases are a significant part of the Pittsburg County record index. The county has a long history of mineral development, and all leases are public record once filed with the clerk. Mineral deeds transfer subsurface rights separately from surface ownership, which is a common arrangement in southeastern Oklahoma. Anyone doing title work in Pittsburg County needs to check both surface and mineral records to get a complete picture. Tax liens for unpaid property taxes show up in the index, as do state and federal tax liens and judgment liens recorded against property owners.

Plat maps, subdivision documents, special warranty deeds, and military discharge papers (DD-214 forms) round out the record types kept by the County Clerk. Historical land records go back to 1890. The Pittsburg County Court Clerk holds separate records for marriage, divorce, and probate. That office is also located at 115 East Carl Albert Parkway in McAlester and can be reached at (918) 423-4859. Court Clerk Pamela D. Richardson handles those files.

Recording Fees for Pittsburg County Property Records

Oklahoma recording fees are set by state law. Under Title 28 Section 32, updated effective November 1, 2024, the fee for recording the first page of any deed, mortgage, or other instrument is $8.00. Each additional page of the same document costs $2.00. A records management and preservation fee of $10.00 is charged per instrument on top of the page fees. Documents that do not meet formatting requirements are classified as non-conforming and charged $25.00 for the first page and $10.00 for each additional page.

Senate Bill 57, also effective November 1, 2024, requires all recorded documents to have a 2-inch margin at the top and 1-inch margins on all other sides. Documents outside those specs are still accepted but charged at the non-conforming rate. Oklahoma also collects a documentary stamp tax of $0.75 per $500 of stated consideration under Title 68 Section 3201. On a $150,000 purchase, that adds up to $225 in documentary stamp taxes paid at the time of recording. Photographic copies of recorded documents are $1.00 per page, with certified copies adding another $1.00 per page.

Pittsburg County Assessor and Property Valuation

The Pittsburg County Assessor is Michelle Fields. The assessor's office is at 115 East Carl Albert Parkway in McAlester, the same courthouse building as the County Clerk. You can reach the assessor at (918) 423-4726 or by fax at (918) 423-7321. Email contact is pittsburgassessor@yahoo.com. The assessor values all real and personal property in the county for tax purposes and maintains assessment rolls with owner names, parcel descriptions, and valuations. These records are separate from the deed records at the County Clerk but are a key part of any full property research.

The Pittsburg County Treasurer is Jennifer Hackler and can be reached at (918) 423-6895. The treasurer handles property tax collection and keeps tax payment history. Tax liens for unpaid property taxes are recorded with the County Clerk and will show up in the land records index. For current tax status or past payment records, contact the treasurer directly. Statewide tax roll data is also available at OKTaxRolls.com. The Pittsburg County Court Clerk's page at pittsburg.okcounties.org has additional contact information for court-related records.

The Pittsburg County Court Clerk's office page lists contact details for court records including marriage, divorce, and probate filings, which are separate from the land records kept by the County Clerk.

Electronic Filing in Pittsburg County

Pittsburg County accepts electronic recording through three providers: Simplifile, CSC eRecording, and ePN. Title companies, lenders, and law firms can use these platforms to submit documents directly to the County Clerk without sending paper. The clerk reviews each submission, records it, and returns the stamped document digitally. E-filing cuts turnaround time for closings and reduces the risk of lost documents in the mail. All three providers connect directly to the Pittsburg County Clerk's recording system. This is the same standard e-filing setup used across most Oklahoma counties.

Cities in Pittsburg County

McAlester is the county seat and the largest city in Pittsburg County. Other communities in the county include Hartshorne, Kiowa, and Krebs. All property records for land anywhere in Pittsburg County are filed with the County Clerk in McAlester, regardless of which community the property is near. None of the cities in Pittsburg County meet the population threshold for a dedicated property records page on this site.

Nearby Counties

These counties border Pittsburg County. Each has its own County Clerk and property records office. If you are not sure which county a parcel falls in, check the legal description or a parcel map for the county name before you start searching.