Find Property Records in Tillman County
Tillman County property records are on file with the County Clerk at the courthouse in Frederick. The office records deeds, mortgages, oil and gas leases, mineral deeds, tax liens, and plat maps for all land in the county. Tillman County land records are searchable online through OKCountyRecords.com, with indexed data going back to January 1980 and scanned images from January 1982. Whether you need to confirm ownership, find a lien, or research the chain of title on a parcel, the County Clerk's office in Frederick and the OKCountyRecords portal are your two main tools.
Tillman County Overview
Tillman County Clerk and Property Records Office
The Tillman County Clerk is the official keeper of all land records in the county. The current County Clerk is Cacy Caldwell. The office is at the Tillman County Courthouse, 201 North Main Street, Frederick, OK 73542. The mailing address is P.O. Box 992, Frederick, OK 73542. Phone is (580) 335-3421. Hours are Monday through Friday, 8:00 AM to 4:00 PM. You can also reach the clerk by email at coclerkoff@pldi.net.
All instruments affecting real estate in Tillman County are recorded here and kept in a permanent public index. Staff can search the index by name or legal description and provide copies at the time of your visit. Certified copies carry the county seal and are often required for title closings, refinancing, and legal proceedings. Uncertified copies are cheaper and usually work fine for general research. Call ahead before visiting to confirm current copy fees, since these can vary.
| County Clerk | Cacy Caldwell |
|---|---|
| Address | 201 North Main Street, Frederick, OK 73542 (Mailing: P.O. Box 992, Frederick, OK 73542) |
| Phone | (580) 335-3421 |
| coclerkoff@pldi.net | |
| Hours | Monday through Friday, 8:00 AM to 4:00 PM |
Search Tillman County Property Records Online
Tillman County land records are available online through OKCountyRecords.com. The platform has indexed data going back to January 1980 and scanned images from January 1982. New documents are added in real-time as they are recorded at the courthouse. The index is free to search. You pay only if you choose to print or download copies, and all revenue from those copies supports Tillman County operations.
Search options include party name in "Last, First" format, business name, party type (grantor or grantee), instrument type, and a recorded date range. Legal description fields let you search by quarter, section, township, range, addition, block, and lot. A book list and plat maps are also accessible through the portal. These tools make it possible to do a fairly thorough title search on a Tillman County parcel without leaving your desk. For documents older than 1980 or for certified copies, you will need to contact the County Clerk's office directly.
The OKCountyRecords search interface for Tillman County allows name, legal description, and instrument-type searches with records available from 1980 to present.
Note: OKCountyRecords provides free index access for Tillman County, so you can review search results before deciding to print or save any documents.
Types of Property Records in Tillman County
The Tillman County Clerk records and indexes a broad range of land instruments. Warranty deeds are the most common. They transfer ownership and carry the seller's promise that title is clean. Quitclaim deeds pass along whatever interest the grantor holds, with no guarantee. Both types are public record once filed. Mortgages and deeds of trust create liens on real estate to secure a loan. Releases discharge those liens after the debt is paid. All of these go into the permanent county index.
Tillman County sits in southwestern Oklahoma, and oil and gas leases are a regular part of the records system. These leases are recorded to make them effective against third parties and to give notice of subsurface rights activity. Mineral deeds separate subsurface ownership from the surface, which is a common arrangement across Oklahoma. When you search Tillman County property records, it is worth checking for mineral deed separations if you are doing a full title search. Federal and state tax liens also appear in the land records index when they are recorded against a property owner.
Plat maps show lot and block layouts for subdivisions throughout the county. Military discharge papers (DD-214 forms) are also kept on file by the County Clerk and are public record in Oklahoma.
Recording Fees for Tillman County Property Records
Oklahoma sets recording fees statewide under Title 28 Section 32. Effective November 1, 2024, the fee for the first page of any recorded instrument is $8.00. Each additional page costs $2.00. A records management and preservation fee of $10.00 is charged per instrument. Documents that fail to meet the required margins are recorded as non-conforming at $25.00 for the first page and $10.00 for each additional page.
Senate Bill 57, effective November 1, 2024, requires a 2-inch margin at the top of the first page and 1-inch margins on all other sides. Documents outside those specs are still accepted but charged the higher rate. Oklahoma also collects a documentary stamp tax under Title 68 Section 3201 at $0.75 per $500 of consideration. On a $100,000 sale in Tillman County that comes to $150 in stamp taxes. Photographic copies of recorded documents cost $1.00 per page. Certified copies add another $1.00 per page on top of the copy fee.
Tillman County Assessor and Property Valuation
The Tillman County Assessor is Matthew H. Smith. The assessor's office is at 205 N Main St, Frederick, OK 73542. Phone is (580) 335-3424. The assessor values all real and personal property in Tillman County for tax purposes and maintains assessment rolls with owner names, parcel descriptions, and valuations. These records are separate from the deed index at the County Clerk's office but are an important part of a complete property search. The assessor does not record instruments but does track ownership based on recorded deeds.
The Tillman County Treasurer is Julie Garza. The treasurer's office is at P.O. Box 986, Frederick, OK 73542, and the phone is (580) 335-3425, fax (580) 335-3795. The treasurer collects property taxes and keeps tax payment records. Tax liens for unpaid property taxes are recorded with the County Clerk and show up in the land records index. For current tax status, tax payment history, and redemption of delinquent taxes, contact the treasurer's office. Statewide tax roll data is available through OKTaxRolls.com for Tillman County.
OKTaxRolls.com provides access to Tillman County tax roll data, including property valuations and tax history records filed with the county.
Electronic Filing in Tillman County
Tillman County accepts electronic recording through three providers: Simplifile, CSC eRecording, and ePN. Title companies, mortgage lenders, and law firms can use any of these platforms to submit documents directly to the County Clerk without sending paper. The clerk reviews the submission, records it, and returns the stamped document digitally. Electronic filing reduces turnaround time and is particularly useful for lenders and title companies that record frequently in Tillman County.
Cities in Tillman County
Frederick is the county seat of Tillman County and is where all land records are filed. Other communities in the county include Tipton, Grandfield, and Davidson. All property records for land in Tillman County are on file with the County Clerk in Frederick, regardless of which community the property is near. No cities in Tillman County meet the population threshold for a dedicated property records page on this site.
Nearby Counties
These counties share a border with Tillman County. Each maintains its own County Clerk and separate land records system. If you are not sure which county a property is in, check the legal description or look at a county boundary map before you search.